Minutes of Davis
Memorial Library Trustees Meeting
Sat., Apr 15,
2006 @ 8:00 am (rescheduled due to a Public Hearing)
Quorum present
- call to order. Present: Steve Kelley (2009), Teri Hawkins (2010),
Grace Davis (2011), Candy Bradbury(2008), and Bill
Cousins(2007) Absent: Kay Deal (Library Director).
Reading and
approval of the minutes - Bill motions we accept the minutes
as read. Teri seconds and the motion carries. Bill motions we table
elections until next month, Teri 2nds and the motion carries.
Treasurer's
report - We are at the quarter mark in the year and although
some areas are over, we should be fine if we are careful.
Librarian's
report - We have scheduled Spring cleanup for Saturday, May 27th
- the beginning of the Memorial Day Weekend. We need to hire someone to
maintain the lawn. Kay will check withe the Gulstrom boys first, then
post a notice on the door.
Friends' report
– Bean Supper April 29th. - pies wanted. Plant sale June 3rd.
Capital Campaign
Committee: The Friends contributed $300 for advertising. We
are waiting otherwise on the result of the vote Apr. 26th.
We are also waiting for an easement from the Academy Trustees. Steve is
looking into the two acres owned by the library.
Old Business:
upkeep – Shelves are set.
The dehumidifier - Bill
will take care of hose and installation.
E-mail
voting -
Candy reported back to us on the legality of an e-mail vote. It was
advised that this is not a good practice. We will cease having e-mail
votes.
She also researched our
handling of the building funds.
New Business:
Bill will look into
possible ways to dispose of the portable.
Announcements:
(Upcoming Meetings and Events)
Public Vote - Apr.26th
2:00 - 8:00 pm. - Vote on the petition to delay the library
construction.
Bean Supper - Apr 30th
Building committee - May
4th at 7:00
Trustee meeting - May 11th
at 7:00
Spring Clean-up - May 27th
Annual Plant Sale - June
3rd
Adjournment
@ 9:00 am. Teri moves. Grace seconds.
~~~~~~~~~~
Minutes
of Davis Memorial Library Trustees Meeting
Thurs., Mar
9, 2006 @ 7:00 pm (8:30 due to prior meeting)
Quorum
present - call to order. Present: Teri Hawkins (2010), Grace
Davis (2011), Candy Bradbury(2008), and Kay Deal (Library Director).
Absent:
Steve Kelley (2009), Bill Cousins(2007)
Reading
and approval of the minutes - Teri motions we accept the
minutes as read. Candy seconds and the motion carries.
Treasurer's
report - We will need to address the decreased funding as
voted at the Annual Town Meeting. We will address these issues as they
arise. Money from the
anonymous donor that is left will go into Books on Wheels account, book
group accounts, after purchase of a hand truck for the library and the
hose for the dehumidifer.
Librarian's
report - Kay needs to cover Mary’s hours while she is gone.
She will cover one Saturday, Candy will cover on a Thursday and Kay
will ask Lea to work to cover the remaining Saturday. Librarians report
attached.
Friends'
report – Thanks to all the Friends for their support at the
Town Meeting.
Capital
Campaign Committee: Last meeting, Mar 2nd, was at the
Limington Complex, so we could meet concurrently with selectmen and
planing board to answer questions,
Old
Business:
upkeep
– Bill is taking care of the 3 shelves for audio.
The
dehumidifier - Candy has purchased this - we still need to get the hose
to automatically drain the water outside
New
Business:
Announcements:
(Upcoming Meetings and Events)
Building
committee - Apr. 6th at 7:00
Trustee
meeting - Apr 13th at 7:00
Public
Hearing - Apr.13th at 7:00 pm. - Discussion on the petition
to delay the library construction.
Adjournment
@ 9:00 pm. Teri moves. Grace seconds.
3/29/06 and 3/30/06
Grace made the motion: "The Trustees authorize
the Building Committee to expend a maximum of $3,000 to provide legal
support and to publicize the Special Town Meeting where citizens will
vote on delaying previously approved funding for the library expansion.
Funding to include costs of legal support associated with Article 10 of
the Town Warrant. Said $3,000 to come from the Capital Campaign Fund." Bill seconded the motion.
It was then decided that discussion needed to be
face to face instead of over e-mail and a special meeting was arranged
for 8 AM on Apr. 1, 2006
Sat, Apr. 1, 2006 8:00 AM
<> Agenda-
<>Funding for Building
Committee - John Bannon has billed us $850 for work on the
legality of Article 10. This was much more than we anticipated and was
not approved. We discussed this and the pending e-mail motion (above).
Is it necessary to pay the full $850? Is legal advice a good use of the
funds available and is it helping us toward our goal? Should we wait
until the vote on April 26th on the petition to make a decision if we
need legal advice. After discussion, the above motion was unanimously
defeated. Candy is looking into the legality of voting by e-mail and
will report back to us. We made an alternative motion regarding the
legal bill - Grace motions we authorize to pay up to $550 to John
Bannon for his legal consultation. Teri seconds and the motion passes
unanimously.
Status of Expansion - The
Academy Trustees me Mar. 21, 2006, but we do not know the decisions on
the easements and permission for water run-off.
Town Special Meeting to delay funding
- this was the result of a petition circulated in town that resulted in
a public hearing Thursday, April 13, 2006 at 7:00 pm at the Limington
Municipal Complex and a secret ballot vote, Wed., Apr 26, 2006 from
2:00 to 8:00 pm. All of us are encouraged to attend the public hearing,
and because it is the night of our April Trustee Meeting, we
rescheduled that for Sat., Apr. 15th at 8:00 am.
Trustees support for Expansion -
Teri and Candy both stated that they totally support expansion, but
they don’t support the current plans as it will only be a finished
shell and they feel whatever amount we spend, it should be for a
finished building inside and out.
Paying temporary subs - this issue was already resolved in the minutes
of the previous meeting.
Meeting adjourned at 9:45 am.
~~~~~~~~
Minutes of Davis Memorial
Library
Trustees Meeting
Thurs., Feb 9, 2006 @ 7:00
pm
Quorum present - call to
order. ALL Present: Steve Kelley (2009), Teri Hawkins (2010),Bill
Cousins(2007) Grace Davis (2011), Candy Bradbury(2008), and Kay Deal
(Library Director).
Reading and approval of
the minutes - Bill motions we accept the minutes as read. Candy seconds
and the motion carries.
Treasurer's report - All
set.
Librarian's report - Kay
needs 6 - 10 extra hours in February for cataloguing and packing books
for moving them during construction. Grace motions we authorize payment
for 6 - 10 extra hours in February. Bill seconds and the motion carries
(4 in favor, 1 abstention).
Kay will send Tammy Pike a
thank you for her work in negotiating space in th Old Town Hall with
the Old Town Hall preservation committee to store important documents
during the move.
Friends' report – Thanks
to all the Friends for their consistent support and hard work in this
process.
Capital Campaign
Committee: Sybil Shiland got the deed to the Library plot. Thanks
Sybil! Site walk took place. Public hearing February 13th. Anyone able
should plan to attend. We received a contract from SMRT for payment for
the Planning Board hearing. Candy motions we pay the bill, monies to
come from the capital campaign fund. Bill seconds and the motion
carries. Steve wrote to the selectmen to clarify the steps in procuring
the money from the $450,000 loan.
Old Business:
web page – Teri has
updated. All set. Kay will update quarterly. There is a massive amount
of information on the pages.
upkeep – we still need 3
shelves for audio - Bill will take care of this. The dehumidifier -
Candy will go to Lowe’s and purchase.
New Business:
We need to look into other
alternatives for the portable.
Ken Gardener said he is
willing to work with us on issues surrounding the septic system..
Announcements: (Upcoming
Meetings and Events)
Building committee - Mar
2nd at 7:00
Trustee meeting - Mar 9th
at 7:00
(Steve is unable to attend
the Mar. 9th Trustee meeting.)
Public Hearing - Feb 13th
at 7:00 pm.
Adjournment @ 8:15 pm.
Teri moves. Grace seconds.
~~~~~~~~~~~
Minutes of Davis
Memorial Library Trustees Meeting
Thurs.,
Jan. 12, 2006 @ 7:00 pm
Quorum
present - call to order. Present:
Steve Kelley (2009), Teri Hawkins (2010), Grace Davis (2006), Candy
Bradbury(2009), and Kay Deal (Library Director). Absent: Bill
Cousins(2007).
Reading
and approval of the minutes - Teri
motions we accept the minutes as amended. Grace seconds and the motion
carries.
Treasurer's
report - We ended 2005 with a
surplus of $3,767.09.
Librarian's
report - The town report was
presented. We need to purchase decent boxes and labels to store the
permanent collection from the portable during construction. Kay will
purchase these and we will take the needed money from supplies.
Friends'
report – none.
Capital
Campaign Committee: Grace will see if
Ossipee Valley Christian School is interested in the portable, She will
contact Kenny Gardener. Dennis Doughty says we can get on the Panning
Board Agenda on Jan. 23rd if we submit the necessary form by tomorrow.
There will then be a public hearing two weeks later. Steve has
contacted Bill Whited, the architect. He has changed firms and now
works for SMRT. Grace motion we authorize the money to pay him to
attend both the planning board meeting and the public hearing. Teri
seconds and the motion carries.
Old
Business:
web page – Teri has updated this recently -
Thanks Teri!
upkeep –
we still need 3 shelves for audio - Kay will
talk to Heidi about this. Also need a dehumidifier - Candy has prices
and will bring them to th e next meeting..
tree removal
- all set - we just need to verify the
bill.
Library
staffing - We still need a copy of the hours
each staff works currently and problematic times.
New
Business:
Copy of key
needed - Candy loaned her key to the
leader of Weight Watchers and needs a key. She will take the spare key
and get a copy.
Announcements:
(Upcoming Meetings and Events)
Building
committee - Feb 2nd at 7:00
Trustee meeting -
Feb 9th at 7:00
(Steve says he is
unable to attend the Mar. 9th Trustee
meeting. We will discuss in Feb.)
Public Hearing -
Feb 13th at 7:00 pm.
Adjournment
@ 8:15 pm. Teri moves. Grace
seconds.
~~~~~~~~
Minutes of Davis Memorial Library Trustees Meeting
Thurs., Dec. 8, 2005 @ 7:00 pm
Quorum present - call to order.
Present: Steve Kelley (2009), Teri
Hawkins (2010), and Grace Davis (2006).
Absent: Kay Deal (Library
Director), Bill Cousins(2007) and Candy
Bradbury(2009).
Reading and approval of the
minutes - Grace motions the minutes with
the special minutes in narrative form are accepted as read. Teri
seconds and the motion carries.
Treasurer's report - For the
last month of 2005, we should end up okay.
We have $160,000 on hand for the new building.
Librarian's report - the
librarian is absent.
Friends' report – over $400
raised from the festival of trees.
Capital Campaign Committee: Bill
Rowles will attend the Jan 5th
Building Committee meeting. He will work with us with the stated
budget, but cost have increased 10 - 15% since Hurricane Katrina.
Old Business:
web page – Kay and Teri are
maintaining this.
upkeep – we still need 3 shelves
for audio, a dehumidifier,
weatherstripping around the door, random lights replaced or fixed and
the package box needs repair. We also need a sign with the library
hours for the back door.
tree removal - Martell is set to
begin so we can get it done before
winter. We authorize an additional $2500 to cut the trees that are on
the property line.
Library staffing - Grace motions
we pay Heidi for two of the hours she
has been volunteering on Thursday mornings. Teri seconds and the
motions carries. We still need a copy of the hours each staff works
currently and problematic times.
New Business:
Money has been donated from a
will to the library. This is from Racine
Tucker in the amount of $5000 and we will receive this in June or July.
We will decide at that time where it should be deposited.
Nomination papers - Grace has
agreed to run for another term and will
pick up papers.
Announcements: (Upcoming
Meetings and Events)
Building committee - Jan 5th at
7:00
Trustee meeting - Jan 12th at
7:00
Meeting with selectmen - Dec
15th at 7:00 pm.
Adjournment @ 8:25 pm. Teri
moves. Grace seconds.
Addendum
books on wheels - tabled this
month.
selling books online - tabled
for now.
insurance - tabled.
~~~~~~~~
Minutes
of Davis Memorial Library Trustees Meeting
Thurs., Nov. 10, 2005 @ 7:00 pm
Quorum present, call to order.
Present: Steve Kelley (2009), Candy
Bradbury (2009) , Grace Davis (2006), and Kay Deal (Library Director).
Absent: Bill Cousins (2007) and
Teri Hawkins (2010)
Reading and approval of the
minutes. Candy motions the minutes are
accepted as read. Grace seconds and the motion carries.
Treasurer's report. Teri absent,
but report indicates we should end up
okay.
Librarian's report. - Door is
still an issue, We will deal with it at
Fall Clean-up day, Saturday, Nov. 19th. Library purchases needed. Candy
motions Kay may spend up to $250 for fluorescent bulbs, flashlights,
bookends and other small items. Grace seconds and the motions carries.
We will look into the
possibility of paying Heidi for the 2 - 21⁄2
hours she volunteers each week to give us coverage on Thursday.
We will hold a Fall Clean-up Day
to deal with other basic needs at the
library. This will be Sat. Nov 19th from 9 to 12.
Friends' report – no new report
Capital Campaign Committee: The
vote for the expansion passes 525 to
501. Steve will e-mail Wright-Ryan and the architect to let them know.
Old Business:
web page – Kay and Teri are
maintaining this.
upkeep – we still need 3 more
shelves for audio. Bill will measure and
purchase. We will try to deal with as much as possible at Fall Clean-up
Day
books on wheels - tabled this
month.
selling books online - tabled
for now.
tree removal - Steve is working
on getting an estimate so we can get it
done before winter.
insurance tabled.
Library staffing - Need copy of
current hours worked by staff members
and problematic times. We will continue with this next month.
New Business:
- Weight Watchers has asked to
use the library from 9 - 10 on Saturday
mornings. We approve this.
- Money has been donated from a
will to the library.
- Need a sign with the library
hours for the back door.
Announcements: (Upcoming
Meetings and Events)
Building committee - Dec 1st at
7:00
Trustee meeting - Dec 8th at
7:00
Fall cleanup - Nov 19th Kay will
post signs at the library.
Adjournment @ 7:45 pm. Candy
moves. Grace seconds.
Summary of Special Meeting
Special Meeting to Act on Tree
Cutting Proposal
It was motioned that we have a
special meeting by e-mail to vote on the
cutting of the trees. Both Grace and Teri voted yes to hold a
special Trustees meeting by e-mail to vote on cutting the trees needed
for the expansion construction.
Bill or Candy did not reply so
Steve voted yes too. So by a vote
of 3 in favor and 2 not voting, we held a special meeting:
"Please consider the attached
proposal and vote YES to accept the
Martell proposal and NO to not accept." Martell can begin as soon
as next week and wants to start soon before freezing weather.
This will help us get ahead one step for this spring.
Mike Davis provided two
proposals, one by Colonial and one by Lucas
Tree, earlier this year. Both were higher cost than Martell and
both left the wood for Mike to pick up.
Teri, Grace, and Steve voted in
favor. Candy and Bill did not
vote, but we should proceed immediately. Therefore, the Trustees
have voted in our special e-mail meeting 3 in favor, 2 not voting, to
accept the proposal dated 11/25/05 from Kevin Martell's Pro Logging
& Tree Removal to cut and remove the trees on library property
behind the portable. Martell's estimate is for $1,300 to
$1,500, with a not-to-exceed price of $1,500. The cost will be
paid from the Capital Campaign Fund since the cutting is necessary for
the expansion construction in Spring 2006. Martell will furnish a
Certificate of Insurance prior to the work beginning.
Steve will call Martell and let
Kaye and everyone know when he plans to
begin work.
Minutes
of Davis Memorial Library Trustees Meeting
Thurs., Oct. 13, 2005 @ 7:00 pm
Quorum present, call to order.
Present: Steve Kelley (2009), Bill
Cousins (2007), Grace Davis (2006), Teri Hawkins (2010)and Kay Deal
(Library Director).
Absent: Candy Bradbury (2009)
Reading and approval of the
minutes. Teri motions the minutes are
accepted as read. Bill seconds and the motion carries.
Treasurer's report. The budget
will be close but we should be okay.
Many unknowns - oil prices phone, repairs.... but we should make it.
Teri and Kay will be the budget committee to present our next year’s
budget to the town’s Financial Advisory Committee.
Librarian's report. - Teri
motions we increase Mary’s hours to a
maximum of 11 hours per week (This does not include her cataloguing
hours), Bill 2nds and the motion carries unanimously. Coverage is
needed for the library this Saturday. None of the current librarians is
available. Kay has called Lea, but no answer. We agreed on a sub rate
of $8.50 per hour when this is necessary.
Bill will call Doug Hubbard to
deal with the lack of light in the back
of the library especially with the lack of daylight hours.
Problem with mold in the
basement - Candy is researching dehumidifiers.
Need shelves upstairs to store
paper goods to get them out of the
basement - Grace will check them.
Updating website - Teri will
work with Kay.
Friends' report – no new report
Capital Campaign Committee:
Public hearing Oct. 17th at 7:00 -
referendum for the expansion.
Old Business:
web page – Kay and Teri will
work together on the library web page. The
newsletter is currently on the web page as well.
upkeep – we need 3 more shelves
for audio. Bill will measure and
purchase.
books on wheels - tabled this
month.
selling books online - tabled
for now.
tree removal - Tabled
insurance - still working on
removing stuff from the portable and back
steps.
Library staffing - Need copy of
current hours worked by staff members
and problematic times.
New Business:
Announcements: (Upcoming
Meetings and Events)
Public hearing - Oct 17th at
7:00
Building committee Nov. 3rd at
7:00
Election Day Nov 8th
Trustee meeting - Nov 10th at
7:00
Fall cleanup - to be scheduled
Adjournment @ 8:25 pm. Bill
moves. Teri seconds.
~~~~~~~~~~
Minutes of Davis Memorial
Library Trustees Meeting
Thurs., Sept 8, 2005 @
7:00 pm
Quorum present, call to
order. Present: Steve Kelley (2009), Grace Davis (2006), Teri Hawkins
(2010)and Candy Bradbury (2008) and Lea Sutton (Library Director)..
Reading and approval of
the minutes. Teri motions the minutes are accepted as read. Candy
seconds and the motion carries.
OTHER BUSINESS: We
decide now is a good time to have the secret ballot election for the
selection of a new library director. All are given a ballot with all
the possible candidates names listed and asked to mark first, second
and third choices. First choice receives three points, second receives
two and third receives one. The points are then tallied. Kay Deal
receives the most points and so we will offer her the job. Steve calls
to notify her that we will be sending her an offer in the mail. She is
not home so he leaves a message. Grace will draft the letter to send
her. It will contain the following:
1. Starting salary -
$10.00/hr for a minimum of 23 hrs per week
2. One week paid vacation
equivalent to authorized hrs per week.
3. Equivalent of one week
sick time
4. No paid holidays, but
may still work the 23 hours.
There will be two weeks of
training time where Kay will work with Lea and other library staff.
Treasurer's report. The
budget will be close but we should be okay with care.
Librarian's report. -
School has begun, statistics are up. Lea will contact David Patterson
about shoveling this winter. Petty cash is good
Friends' report – no new
report
Capital Campaign Committee
– We have had three meetings with the selectmen to bring them up to
date on the expansion plans, to get estimates from the bank on a loan,
and to draft language for a referendum vote. We are in process of
collecting signatures. Non resident donation requests have been sent. A
fiber arts workshop will be held Oct. 22nd.
Old Business:
web page – Teri will
continue to update the pages she has taken the responsibility to do.
The new library director will take over the other pages when she is
able.
upkeep – Steve will
contact Eric Graffam about upkeep issues. We will schedule fall cleanup
at our next meeting.
books on wheels - We need
to set a meeting date for the subcomittee.
selling books online -
tabled for now. (Candy leaves @ 8:00)
tree removal - no response
from Martell. Tabled
insurance - still working
on removing stuff from the portable.
Dehumidifier needed -
Candy will check on prices of one with automatic discharge
Library staffing - Mary
feels the library is understaffed at busy times. We would like to have
a work schedule so we can look into the need.
New Business:
Open house for Lea -Teri
motions we spend $40 for an ad in the Shopping Guide to notify people
of the Open House Sept 28th 6:30 - 7:30 at the Old Town Hall. Grace
seconds and the motion carries. Steve will contact Cynthia to go ahead
with the ad.
Announcements: (Upcoming
Meetings and Events)
Open House to say farewell
to Lea - Sept. 28th 6:30 - 7:30
Building Committee - Oct.
6th at 7:00 pm
Trustee meeting - Oct.
13th at 7:00 pm.
Fall cleanup - to be
scheduled
Adjournment @ 8:20 pm.
Grace moves. Teri seconds.
~~~~~~~~~~~~~~~~~
Minutes of Davis Memorial
Library
Trustees Meeting
Thurs., Aug.18, 2005 @
7:00 pm
Quorum present, call to
order. Present: Steve Kelley (2009), Bill Cousins(2007), Grace Davis
(2006), and Mary Braley (Assistant Library Director). Mary leaves once
she realizes we will not be conducting interviews tonight, just getting
them organized.
Reading and approval of
the minutes. Bill motions the minutes are accepted as read. Grace
seconds and the motion carries.
Treasurer's
report. The budget in is
good shape.
Librarian's
report. - Statistics
only. Petty cash is good
Friends'
report – no new report
Teri Hawkins (2010)and
Candy Bradbury (2008) arrive at 7:15.
Capital
Campaign Committee – Bill
Rowles of Wright-Ryan submitted a third estimate for a finished shell -
$575,000.00. We met with the selectmen prior to tonight’s meeting to
discuss the options. We will meet with them again Sept 1st at 6:00 pm
to draft a referendum question.
Old
Business:
web
page – currently needs to be
updated
upkeep
– Bill will take care of the
roof and Steve will contact Eric Graffam about the jobs that need to be
done in the portable.
books
on wheels - We will invite
Bonnie Lord to our October Trustee meeting when we have a new librarian
selling
books online - tabled for
now.
tree
removal - no response from
Martell.
insurance
- we will load the boxes
at our next meeting. We still need boxes for the rest.
New
Business:
Note
from patron - stating there
was a moldy smell coming from the basement. We will begin by closing
the door to the basement. Candy will check on the price of a
de-humidifier with an automatic discharge.
Library
Director applications -
discussed the applications and attempted to set up interviews for
Mondays, Aug 22nd and Aug 29th. Only one was confirmed tonight, Candy
will call and attempt to schedule the rest.
Library
staffing - Mary feels the
library is understaffed at busy times. We would like to have a work
schedule so we can look into the need.
Announcements:
(Upcoming Meetings
and Events)
Interviews for library
director - Aug 22nd and 29th 6 - 8 pm
Building Committee - Sept.
1st at 7:00 pm - meeting with the selectmen at 6:00 pm
Trustee meeting -Sept. 8th
at 7:00 pm.
Fall cleanup - to be
scheduled next month
Adjournment @ 8:45 pm.
Candy moves. Teri seconds.
~~~~~~~~~
Minutes
of Davis Memorial Library
Trustees Meeting
Thurs., July 14, 2005 @
7:00 pm
Quorum present, call to
order. Present: Teri Hawkins (2010), Candy Bradbury (2008), Grace Davis
(2006), Bill Cousins(2007), and Lea Sutton (Library Director).
Absent: Steve Kelley
(2009)
Reading and approval of
the minutes. Teri motions the minutes are accepted as read. Candy
seconds and the motion carries.
Treasurer's report. The
budget in is good shape.
Librarian's report. -
Statistics only. Petty cash is good
Friends' report – no new
report
Capital Campaign Committee
– will be meeting next Thursday, July 21st. Bill Rowles will be
presesenting estimate 3 for the expansion - an airtight finished shell.
Old Business:
web page – Grace will work
with Teri to learn to update the pages so she is able to do this at
home.
upkeep – Bill will contact
Heritage re: roof and ceiling spot.
books on wheels - We will
invite Bonnie Lord to our September Trustee meeting to complete the
graphics.
selling books online -
Steve picked up the money and books. Teri will check into amazon.com to
see if that would be an option for selling the books.
tree removal - Steve will
get an estimate form Martell.
insurance - still working
to complete some of the issues. Teri and Grace will box books and Bill
will bring them to Portland Public Library who has agreed to take the
excess. Steve will contact Eric about issues beyond our time or
capability.
New Business:
Hiring a new library
director - Grace will post ads in 3 to 5 of the local papers
advertising for a library director.
Announcements: (Upcoming
Meetings and Events)
Building Committee - Aug
4th at 7:00 pm
Trustee meeting -Aug 11th
at 7:00 pm.
Adjournment @ 8:05 pm.
Candy moves. Teri seconds.
~~~~~~~~~~~